In the market, there are many options for team management software that can improve collaboration and coordination in the workplace. The purpose of team management software is to enhance overall company performance, as well as increase productivity and the quality of work within the team. Effective team management goes beyond time management and creating to-do lists; project managers must stay organized throughout the entire project. This article will explore the different features of various tools, discuss the necessary team management skills for leading a team, and provide guidance on what not to do when managing a team.
List of team management software
When considering ways to streamline your team’s workflow, you will find a wide range of team management tools available, both free and paid. Explore these 18 top team management tools to effectively maintain your team’s progress.
1. ProofHub
ProofHub is a software for project management that promotes effective collaboration with your team. It allows both remote workers and in-office teams to easily manage tasks in real-time. The Kanban boards offered by ProofHub are highly favored by teams. In addition, you can assign multiple tasks to multiple individuals, set deadlines for each task, apply labels, engage in discussions with the team, and oversee the progression of tasks through various stages of the workflow.
This software is considered one of the best for managing teams that are located in different parts of the world. It offers a single platform that brings together various features such as custom roles, proofing, workflows and boards, multilingual interface, white-labeling, reports, Kanban boards, time tracking, task management, and Gantt charts.
What’s unique about ProofHub?
- Interactive project reports
- Kanban board to move tasks through stages
- Share files easily
- Customized workflow
2. Time tracking: Clockodo
Clockodo is an online software for tracking time that is designed for small and medium enterprises. It offers reports that can be categorized by various criteria and saved as templates. Users can utilize Clockodo to monitor work times, customers, and projects for their company. They can generate reports on individuals, employees, and absences based on this data, and easily keep track of all ongoing projects.
What’s unique about Clockodo?
- You can evaluate your schedule and actual working hours.
- Record working hours and stay flexible
- Use automatically generated time sheets to bill your projects faster
- SSL encryption is used in all communications
3. Document collaboration: Bit.ai
Bit.ai is a modern document collaboration platform that enhances team management by providing a centralized location for creating, collaborating, sharing, tracking, and managing all company information. By utilizing Bit.ai, you can elevate your team’s efficiency and optimize their performance.
You have the ability to construct intelligent workspaces on this practical platform, which will help keep your data organized for projects, departments, teams, and clients. Collaborating and ensuring appropriate access to documents for team members is made effortless with the use of workspaces!
What’s even better is that Bit enables your entire team to collaborate in real-time from any location worldwide. This is made possible through features such as co-editing, inline comments, real-time notifications, document chats, @mentions, and numerous other functionalities.
Additionally, with Bit.ai, your team can avoid spending excessive time switching between platforms in order to locate and distribute the appropriate information. Bit.ai smoothly incorporates with over 100 platforms, such as Youtube videos, SoundCloud Playlists, Google Docs, OneDrive Excel Spreadsheets, GIFs, Tweets, Pinterest boards, and many more.
Bit provides a ‘smart search’ feature that enables your team to swiftly and effortlessly search for any files, images, documents, and more within all of their workspaces.
What’s unique about Bit.ai?
- Real-time collaboration with team members
- Workspaces to keep everything organized with advance permission levels
- Supports nearly any type of digital content
- Lets you create unlimited folders and subfolders
- Over 90 document templates
- Lead capture, password protection, and document tracking
4. Goal-setting and productivity tracking: Weekdone team compass
Managers can enhance team productivity, engagement, and goal-driven mindset by using the all-in-one collaborative workspace, Weekdone Team Compass, which allows them to monitor their team effectively.
To ensure staying on track and focused, effective status reporting is essential. Managers will receive an automated progress report containing all relevant information at the end of each week. The report can be shared with stakeholders as XLS or PDFs, utilized as a team meeting agenda, or serve as a means to organize internal data regarding employee engagement, productivity, and other related aspects.
What’s unique about Weekdone Team Compass:
- Additional weekly planning calendar view and syncing options
- Automated progress reports
- Simple and appealing visual dashboards
- Increase productivity with RAG rating scale for tasks (red, yellow, green stars)
- 1:1 chat feature for team leaders and individuals
- Commenting and file sharing to ease team and cross-team communication
- Custom feedback templates and pulse surveys to further understand your team
- Company Newsfeed feature promotes transparency and accountability
- Integrates with Slack, MST, Jira, Asana, Google Tasks, and more!
- Free for teams 3 or less. All others $99/month (unlimited users & teams) Free 2-week trial.
5. Communication & chat: Slack
Slack, a highly favored software tool for communication, enables you to arrange communication using channels for group conversations, while also providing the option for private messages to exchange information, files, and other content conveniently in a single location.
What’s unique about Slack?
- Communication happens in channels, organized by project and topic
- Drag-and-drop PDFs, images, videos and other files directly into Slack
- Integration with third-party services
- HD quality for a chat, audio, and video calls
6. File sharing: DropBox
By using Dropbox, you have the ability to fully manage company data and monitor user actions. It allows you to send large files of any format to anyone using a Windows or Mac computer, as well as iPad, iPhone, Android, or Windows mobile devices. Dropbox is a widely-used online storage service that boasts more than 500 million users globally. It enhances efficiency by offering secure management of your files. Once you share the file link with others, they can view, comment on, and download the file.
What’s unique about DropBox?
- Share files and folders with others in order to collaborate
- Manage projects, write to-do lists, assign due dates and review work in real time
- Send links via email or chat messages
- Integrates seamlessly with tools
- Safely sync them across all your devices
- Dedicated live support
7. Project collaboration: Wimi
Wimi is an online collaboration tool that allows you to stay informed about other team members regardless of their location. Real-time notifications enable effective teamwork. You can easily share information and documents with your team, clients, and partners.
What’s unique about Wimi?
- Centralize documents, calendars, discussions, and tasks
- Enhance productivity, improve internal communication, and collaborate in real time
- Keep all your business processes in sync
- Have your own personal space in the cloud
- Keep control over each team member
8. Task management: nTask
nTask, a well-known task management platform, is specifically designed for Agile Teams and operates in the cloud. It is highly regarded as one of the top team management software, offering multiple modules. With nTask, users have access to various features including collaboration, tracking, monitoring, time tracking, Gantt charts, task comments, meeting management, issue tracking, and project risk management, among others. This comprehensive task management system provides all-encompassing solutions for businesses, and is compatible with both Android and iOS devices.
What’s unique about nTask?
- Easily workable user interface
- Third-party integrations such as Google Calendar and Outlook,
- Employee-time effort reports
- Easy to manage all of your resource allocations
- Timesheet management module
- Task and project assignment to individual members or teams
- Individual workspaces for teams with dedicated tasks, projects, issues, risks, meeting management modules
- Meeting management module to schedule meetings
9. Customer support: TeamSupport
TeamSupport is an ideal software for support teams that helps to improve customer communication and address client issues. It is an online, cloud-based app that is specifically designed for B2B customer support. With this software, teams can collaborate together to manage various aspects of customer support and eliminate miscommunication.
What’s unique about TeamSupport?
- Ticket automation to support staff to flag messages by type or word
- Centralized internal chat for team collaboration
- WaterCooler social networking tool
- Improve collaboration & efficiency across teams
10. Kanban Boards: Kanzen
Kanzen, a team management software, incorporates a Kanban-based software app that utilizes Kanban boards for effective project management. By using Kanzen, teams can collaborate efficiently and maintain control over their workflow, enabling them to stay creative and adaptable in their project management.
What’s unique about Kanzen?
- Share information and files, send and receive notifications
- Document Management
- Messaging or Instant Messaging
- Social Collaboration Platform
- Customizable Kanban boards
- Interactive Gantt Charts
11. Video conferencing: WebEx
WebEx is a recommended tool for teams working remotely, who depend on meetings that require a comprehensive communication software solution. Businesses can utilize this tool to address genuine human issues, as well as for product launches and educational sessions.
What’s unique about WebEx?
- HD video conferences with collaboration and file-sharing capabilities
- WebEx mobile app for iPhone, iPad, Android, and Blackberry
- Free video calls and screen sharing
- Application/File Sharing
- Multimedia Content Sharing
- Personalized meeting room
12. Project planning: RingCentral Glip
RingCentral Glip is a cloud-based project planning software that effectively manages team members’ tasks, project deadlines, and project progress within conversations.
What’s unique about RingCentral Glip?
- Real-time messaging for individuals and teams
- Chat in real-time text, voice, or video
- Task assignment through conversations
- Add comments to shared files directly
- Configurable email and push notifications
- iOS and Android mobile apps
13. Collaboration platform: Bitrix24
Bitrix24 is a free collaboration platform that enhances communication within organizations. It functions as a CRM software, allowing for the organization and monitoring of interactions with potential or current clients. This platform combines traditional project management features with built-in collaboration tools, offering a comprehensive solution for managing files, projects, messages, tasks, and contacts. Bitrix24 is specifically designed to serve as an all-in-one platform for overseeing projects and the overall operations of a company. Unlike systems that charge per user, Bitrix24 employs a flat-rate pricing model. Thus, it presents an ideal fit for small businesses as well as organizations of any scale.
What’s unique about Bitrix24?
- Offers virtual telephone calling
- Time management tools like check-in/out feature, regular work reports, and daily planner
- Document libraries with flexible permission systems
- CRM with and visual business process construction features and CRM integration
- Coordinate projects, schedules, and tasks
14. Agile development and issue tracking: Yodiz
Yodiz is an online agile project management tool that is tailored for Scrum teams. It is specifically designed to support the development of software, products, and apps in an efficient manner. With Yodiz, you can effectively plan your projects, address issues and bugs, utilize a Kanban task board, and manage epics. Unlike many free project management apps, Yodiz is genuinely focused on serving Scrum teams.
What’s unique about Yodiz?
- Sprint planning & tracking, Backlog and Epics management
- Reduces the complexity of dealing with Project
- Prioritize and organise customer requirements easily into epics, stories, and tasks
- Actionable smart analytics
15. All-in-one workspace: Notion
Notion is a comprehensive workspace that enables users to write, plan, collaborate, and organize all in one place. It facilitates project planning and discussions, idea tracking, and communication and collaboration support. Additionally, it allows for the swift publication of live reports for management.
What’s unique about Notion?
- Smart Multi-Swiping
- Intelligent Grouping
- Weekly planner
- Taking notes + sharing files
- Commenting on anything
- Planning projects
- Personal weekly checklist
Best Project Scheduling Software for Teams in 2023
Software is beneficial for every project as it enhances team performance, whether it involves a home renovation or organizing multiphased marketing campaigns.
Project scheduling software is a necessary tool for project managers and team members because it allows them to plan, track, and manage project timelines, tasks, and resources in real-time.
The use of an appropriate project scheduling tool can make a significant difference in achieving a profitable outcome and preventing delayed project completion. This tool aids in managing various projects, monitoring performance, and allocating resources effectively for your team.
If you’re short on time and want to be proactive on your upcoming project, give ClickUp’s Calendar Planner Template a try. It allows you to consolidate your team’s tasks, meetings, and events on a single platform!
1. ClickUp
ClickUp is a platform for teams to efficiently manage their work in one place, providing advanced customizable features for creating detailed project plans and visualizing them from multiple perspectives. By utilizing ClickUp’s Calendar view and integrating with Google Calendar, teams can ensure that everyone, regardless of their location, stays informed and aligned.
Teams collaborating in ClickUp have all their work and documents easily accessible on a daily basis. They can initiate Zoom meetings directly from a task, make bulk edits to tasks, and use a simple drag and drop feature to schedule tasks on a Calendar.
ClickUp best features
- Detailed Start Dates, Due Dates, and Exact Times for accuracy when scheduling deadlines and Milestones
- Over 1,000 integrations to bring all relevant data and information into one platform (integrate your Google Calendar with ClickUp!)
- Assigned and threaded comments in any ClickUp Doc, task, or Whiteboard
- Reporting and Dashboards for an instant high-level overview of your work
- Over 15 customizable project views to manage tasks from every angle
- Collaborate in real-time with team members with Docs
- Advanced time estimates to forecast your workweek
- Create and keep track of your project goals
2. Toggl Plan
Toggl Plan is a project management software that aims to effectively handle projects. It allows users to generate tasks, allocate resources, establish deadlines, and monitor progress in real-time. It is accessible on both desktop and mobile devices, facilitating the ability to track projects from any location.
In addition, the platform enables team members to effortlessly collaborate by providing features that allow them to comment on tasks and share files or screenshots directly from the app. Its user-friendly interface and robust capabilities aid teams in staying organized, saving time, and achieving faster results.
Toggl Plan best features
- Task Collaboration tools to organize file attachments, feedback, and checklists
- Visual workload management and recurring tasks
- Team schedules overview in one screen
- Drag-and-drop scheduling on timelines
- Two-way integration with Toggl Track
3. GanttPRO
GanttPRO is a project management platform that was created to assist individuals and businesses in the management and collaboration of their projects. It offers users project scheduling capabilities, enabling the creation of dynamic Gantt charts for multiple projects, the establishment of task lists, the delegation of tasks to team members, and the ability to monitor resource statuses.
Furthermore, the software provides various schedule templates for different project types, allowing users to swiftly generate project plans without beginning from scratch. Moreover, it includes collaboration tools like real-time chat and comment function, aiding effective team communication and streamlined task coordination.
GanttPRO best features
- Reports with details about project tasks, projects, users, and more
- Project scheduling tools, including Gantt and Board views
- Auto Scheduling to recalculate task dependencies
- Workload view for better task management
- PDF, PNG, XLSX, and XML file exports
4. Wrike
Wrike is a platform for team collaboration and project management that operates on the cloud. Its purpose is to assist teams in planning, managing, and analyzing their work. It provides various features including task lists, Gantt charts, Kanban boards, custom dashboards, team calendars, file sharing, and other functionalities.
Wrike offers tools for project scheduling and reporting, allowing real-time tracking of project progress. Additionally, Wrike seamlessly integrates with popular apps such as Slack and Zapier, enhancing team organization. Moreover, Wrike enables collaboration on projects with both internal and external teams.
Wrike best features
- Critical path analysis, snapshots, and baselining on Gantt charts
- Microsoft Project files importer
- Dependencies and milestones
- Task rescheduling in bulk
- Shareable task links
5. Hive
Hive is a platform for project management that offers tools such as task management, team communication, and resource allocation to effectively plan projects. Hive’s user-friendly interface enables teams to easily collaborate and work on tasks from any location. By allowing task allocation, deadline setting, project tracking, and notifications, Hive provides teams with visibility to manage their project schedule and meet deadlines.
Hive enables teams to create Gantt charts that offer a clear overview of a project schedule, including task dependencies and milestones. The ability to visualize project scheduling timelines and dependencies is one of the main advantages of using Hive.
By using this visualization, teams can pinpoint potential obstacles and make necessary adjustments to their project’s timeline, thereby guaranteeing that they remain on course to achieve their project objectives.
Hive best features
- Chart project timelines, baselines, milestones, and dependencies with a Gantt view
- Workspace dashboard to visualize all activity across the platform
- Hive Notes to collaborate with team members in real-time
- Parent projects with child projects on a flexible hierarchy
- Built-in chat functionality
6. ActiveCollab
ActiveCollab simplifies the process of managing clients and projects scheduling for agencies as it is a project management tool. Users can create detailed project plans, assign tasks to team members, manage deadlines, and collaborate in a shared workspace through this platform.
ActiveCollab offers a variety of features that assist agencies in staying organized and on track, from accessing project status to communicating feedback instantly. The platform creates a collaborative setting for team members to exchange ideas regarding projects, share files, and update progress communication.
ActiveCollab best features
- Newsfeed email with overdue tasks, assignments due that day, as well as upcoming ones
- Sample projects to get familiar with the platform’s interface
- Project views including List, Column, and Timeline
- Four color themes, including dark and neon
- Recurring, parent, and child tasks
7. Monday.com
Monday.com is a platform designed for project management that offers users a variety of features for conveniently planning, managing, and collaborating on projects. This platform enables teams to establish tasks, allocate team members to these tasks, set deadlines, monitor progress, provide comments, and gain insight into the overall status of the project.
Teams can track project health and visualize data using Monday’s visualization features, enabling them to make quick and improved decisions. Additionally, access control is provided by Monday, allowing users to effortlessly manage work access on the platform. Furthermore, Monday offers integrations with other project scheduling applications like Slack and Google Drive, enhancing convenience.
Monday best features
- 10+ project views, including Gantt charts and Kanban boards
- Custom workflows with no-code building blocks
- Main, private, and sharable workdocs
- 200+ prebuilt automation recipes
- Real-time dashboards
8. Google Sheets
Google Sheets is a tool for creating, collaborating on, and sharing spreadsheets for project scheduling and planning. It enables teams to efficiently input data into tables and personalize the appearance of their spreadsheets using fonts, colors, and formulas.
Additionally, Google Sheets provides robust functionalities for conducting data analysis by incorporating charts and graphs, which can effortlessly be shared amongst team members. This platform facilitates real-time collaboration and effective communication among teams, allowing for streamlined teamwork on projects. Moreover, Google Sheets ensures security and user-friendliness, enabling teams to promptly access their documents from any device.
Google Sheets best features
- Comments and action items functionality to keep project schedules moving
- Custom solutions options with menu items and macros with Apps Script
- Salesforce integration to connect with data from other platforms
- Assistive features like Smart Fill and formula suggestions
- Automatic saves with version history
9. Microsoft Excel
Developed by Microsoft, Microsoft Excel is a robust spreadsheet program that enables users to store, organize, analyze, and manipulate data. It offers a wide range of functions related to project scheduling, including the creation of Gantt charts, monitoring project progress through charts and tables, cost and budget calculations, efficient data categorization, and the creation and formatting of visually appealing data representations using charts.
Excel has a variety of tools for project scheduling, including pivot tables and conditional formatting, that enable users to effectively manage, analyze, and visualize their data. Users can utilize the software for simple task lists or more intricate charts, such as financial models.
Microsoft Excel best features
- Intelligence tools to learn user patterns and organize data
- Modern formulas to perform calculations
- Sparklines and tables to predict trends
- Mobile, desktop, and online apps
- Custom spreadsheets
10. Teamwork
Teamwork is a platform for project management and collaboration that is intended for teams to efficiently plan, organize, and manage projects. The platform for scheduling projects provides tools for managing communication among team members through chat messages, calls, and notifications. In addition, it can be integrated with other popular tools like Dropbox and Google Docs.
By creating and assigning tasks, tracking the hours worked on each task, setting deadlines and milestones, and monitoring progress, users can keep track of the progress of their projects. It offers reporting features to help teams review their performance, which makes it an excellent project scheduling software for teams.
Teamwork best features
- List, Kanban, Gantt Charts, Table, Everything, and My Work views
- Permissions and privacy levels for clients and collaborators
- Billable and cost rates for each team member
- Resource and workload management
- Custom budgets per project
