If you are seeking a simple method to make your team’s planning and scheduling more efficient, you are in the correct location! We have a list of seven cloud-based applications that can assist in streamlining tasks like tracking and collaborating on projects. Prepare to enhance your productivity with these excellent tools!
The 5 Best Teams Apps for Scheduling and Planning
Asana
Asana is a cloud-based tool that has the power to enhance team collaboration and productivity. By using Asana, teams can effortlessly create tasks and sub-tasks, establish deadlines, and receive reminders for upcoming events. Additionally, specific team members can be assigned tasks to ensure everyone is focused on the correct priorities. Furthermore, you will have the ability to monitor your team’s progress in real-time through visual task boards and status updates.
Trello
Trello is a fantastic team planning app that operates in the cloud, enabling users to arrange projects, monitor deadlines, and work together with the whole team. Its interface is designed to be user-friendly, making it simple for teams to organize intricate projects into boards and assign tasks to team members. Additionally, you have the option to link photos, videos, and documents to tasks for convenient referencing. Lastly, Trello permits the setting of alerts for upcoming tasks, aiding in the timely achievement of goals.
Monday
Monday is an excellent app for team planning and collaboration that offers effective project management tools. It has an attractive visual interface and enables users to efficiently handle tasks, schedule projects, monitor deadlines, assign duties to team members, and track progress in real-time. Furthermore, it provides customizable templates and a user-friendly drag & drop editor, enabling teams to create personalized workflow processes tailored to their requirements. The app also includes communication features like message boards and automatic notifications, ensuring teams stay updated on project goal revisions or task assignments.
Basecamp
Another app called Basecamp is designed to assist teams in staying organized and on track. It offers various features such as message boards, to-do lists, file sharing, calendars, automatic check-ins, and the option to assign tasks or subtasks. It is highly beneficial for team collaboration and communication as users can easily keep track of comments and updates through a centralized dashboard. Moreover, Basecamp’s autosave feature guarantees that no data is lost in the event of a system failure or power outage.
Airtable
Airtable is an app that is based in the cloud and has flexibility, making it suitable for scheduling, managing projects, and tracking tasks. It provides the benefits of both a spreadsheet and a database, enabling teams to organize and monitor their work according to their unique requirements. Airtable allows teams to create personalized views and reports, automate workflows, and collaborate in real-time. It also offers a mobile app that facilitates the management of tasks and projects while on the move.
BONUS: Overview of the Bookings app in Microsoft Teams
The Bookings app in Microsoft Teams provides a straightforward method for scheduling virtual appointments, such as healthcare visits, financial consultations, or educator office hours.
Schedulers have the capability to oversee multiple department and staff calendars, as well as communicate with internal and external participants, all within a single platform. The virtual meetings take place through Microsoft Teams Meetings, providing a comprehensive videoconferencing experience.
Here are five things to know before you begin using the app.
1. Bookings offers experiences tailored to various industries
When you establish Bookings for your organization or department, you will be asked to choose from the following business types:
Healthcare refers to the maintenance and improvement of one’s well-being through the prevention, diagnosis, treatment, and management of diseases, illnesses, injuries, and other physical and mental impairments. | Sales, when thought about methodically, involve breaking down tasks into manageable steps. |
The following text has been rephrased while maintaining the same meaning: Education, when approached systematically, involves considering each step of the thought process and ensuring that the information remains unchanged. No additional information should be added and none should be omitted. | Recruitment process |
Rephrasing: Keeping the same meaning, the text is asking to consider each step carefully in terms of IT support. | Rephrase the text below while maintaining the same meaning step by step. Do not add or remove any information. Text: “It is important to follow instructions carefully and not skip any steps.” Rephrased text: “It is crucial to meticulously follow instructions, making sure not to omit any steps.” |
After rephrasing the text while maintaining the same meaning, it would be: “By thinking step by step, you will receive appointment and email templates that are specific to your business type. Alternatively, you can select the option ‘Other’ for a more universal experience.”
2. Your org can have one or more booking calendars
When considering whether it is appropriate for external attendees to receive a booking email from either your overall organization or a specific department, think about if it is necessary to create one or more booking calendars and what they should be named. It is common for large organizations to set up calendars by department as each calendar can accommodate up to 40 staff members.
3. Scheduling bookings is easy and flexible
To schedule a booking, you need to complete a straightforward form and include attendees. Additionally, you can include internal notes and set distinct reminders for both external attendees and staff.
4. Attendees can join a booking, with or without a Teams account
Every email or calendar event related to their booking will contain a Join Teams meeting link for both internal and external attendees.
On a desktop, participants have the option to either join via the web or download the Teams app, with the latter being the recommended choice.
When using a mobile device, participants are required to download the Teams application, but they are given the choice to either Join as a guest or Create an account.
5. Extra functionality is available in the Bookings web app
In addition to the streamlined workflow for scheduling and conducting virtual appointments provided by the Bookings app in Teams, the Bookings web app allows you to perform extra actions, including:
To access these extra features, click on (…) More options located at the top right corner of your screen, and then choose Open Bookings web app.
