Calendar Pro

Calendar Pro is an app that can be added to Microsoft Teams channels or chats. If you want to create a group calendar easily, this app is the ideal solution requiring only two simple steps.

Below are the actions you can take with Calendar Pro.

You can add any number of events and color code them according to your requirements.

The Calendar Pro can be displayed in monthly, weekly, and daily view.
You have the option to create an event that lasts all day or select specific hours for the event.
When rephrasing the text, be sure to follow these guidelines: 1. Maintain the same meaning and do not add or remove information. 2. Think step by step to ensure all elements are covered. 3. Customize the title, description, and color of the event. Rephrase: Please proceed with customizing the title, description, and color of the event while ensuring that each step is approached thoughtfully and sequentially without introducing new information or omitting any existing details.

Calendar Pro comes in two modes standard and resources.

Standard Calendar:

The calendar mentioned above has all the standard features.

The most frequent applications:

1. Essential dates. A calendar accessible to all for inputting their time off, birthdays, or notable occasions.

In order to preserve all current appointments with team members, it is necessary to effectively monitor daily tasks and scheduling.
The PTO Calendar is a calendar where only managers have the ability to add paid time off, while the rest of the team can only view it.
A team of nonprofit program managers or volunteers can be managed by an association, a church, or a local community through the Community Calendar.
Calendar Pro is utilized by small companies or teams within large organizations to effectively keep track of their operation activities such as flooring diary, maintenance, or delivery dates.

Resources Calendar:

This calendar allows you to create a list of resources and make reservations for them.

Here are some instances of utilization.

1. Companies having a limited number of meeting rooms need to reserve them.

Workspace management companies operating from a flexible office space require the ability to manage occupancy.
In school or university, the task is to handle reservations for computer labs, arts and crafts rooms, as well as the equipment such as computers, tablets, TVs, and 3D printers.
Medical institutions such as hospitals and clinics can utilize Teams to manage and regulate the scheduling of surgical procedures.

How to Create Shared Calendars for Large Teams in Microsoft 365

Keep reading to learn two simple methods of creating shared calendars for large groups without the complicated process of accessing multiple administrative centers and manually entering numerous email addresses.

1. Create a Shared Mailbox/Calendar in Exchange Online

When you have the appropriate permissions, it is easy to set up a shared calendar in Exchange Online. In the end, it is beneficial as it allows you to easily assign, edit, or delete permissions by Group in the future.

Here is a summary of the tasks you need to complete.

Create a mail-enabled security group
Create a shared mailbox
Give full access

Create a Security Group

Security Groups, also known as mail-enabled security groups, have been designed with the purpose of providing members in a Group with convenient access to shared resources. By establishing a security group, you generate a controllable entity wherein you can allocate permissions without the necessity of configuring access settings for each individual user.

2. Use a SharePoint Calendar

There are two ways to create a group calendar in SharePoint:

Using the SharePoint calendar app on a team site.
Creating a list with a calendar view.

If your group already has a team site, these processes are much easier, particularly when you think step by step.

Using the SharePoint Calendar App

The initial step to keep in mind is that you must have suitable access to the SharePoint site in order to create a calendar. Ensure that the site is public, ensuring that it can be accessed by other users who require it.

Using the SharePoint Calendar App

When creating a SharePoint calendar, it is important to remember that you will require suitable access to the SharePoint site. Ensure that the site is publicly accessible to allow other users to access it.

Let’s break down the process into two overall instructions.

Add the calendar app to your site’s list.
On the settings menu of your team site, click Add an app. Choose the Calendar app on the given list.
Select Advanced Option, then type the name of the calendar together with a brief description. Chose Yes so other users can share and track event schedules of other coworkers.
Click Create.
Add the created calendar to the team site.
Once you’ve created your calendar app, navigate back to Home.
Go back to the settings menu and select Edit page to go to the edit mode of your team site where you’ll be able to insert your calendar.
Select the Insert tab, then place your cursor to where you’d like your calendar to appear.
Next, choose App Part. You’ll see then that the calendar you just created will be listed. Click that and select Add.
Once it appears where it should be, go to the Format Text tab and click Save.

You have a calendar available on your team site that allows your members to make changes and keep track of events.

Using Lists with a Calendar View

Lists are a useful tool for keeping track of information such as events, tasks, and project schedules. Like the calendar app in SharePoint, Lists are also accessible to team site members.

Now, let’s start by creating your calendar using Lists.

Create a blank list
On your SharePoint site, choose +New>List. Under Create a List, select Blank List.
At the top of the list or library, select +Add column or +. Choose the type of column you want from the menu. You will need at least one date and time column.
Enter the required information in the Create a column section. Repeat until you have all the columns you need.
Add and review your list data.
Select Edit in grid view in the command bar.
Enter the necessary information for each list item. Once done, select Exit grid view.
Set to calendar view
Go to the View options menu found on the upper right-hand side of the command bar, then choose Create new view.
Enter a name under View name, then select Calendar for the type of view under Show as.
Choose the date-based column/s that apply for your list under the Start date and End date.
Under More options, you can customize which column in your list (“Title” is used by default) you’d like to show as the label that appears on the calendar.
Click Create.
Set the calendar view as default
On the right corner of the command bar, click the View options
Select Set current view as default.