You have probably noticed that no matter the size of your team, your employees tend to perform better and accomplish more when they collaborate and communicate effectively.
As a leader, you understand the difficulties of maintaining alignment among team members, particularly in a hybrid or remote work environment.
Setting goals, monitoring progress, simplifying communication, and aligning teams can be significantly improved by using a high-performing collaborative work management (CWM) solution.
If you are unsure about which software to choose, this guide provides a detailed analysis of the top 14 collaborative work management tools for your team. It will discuss their advantages, disadvantages, and associated costs.
Best 14 Collaborative Work Management Tools
1. Team Compass
Team Compass is leaders’ ultimate work management software and productivity toolkit that offers a range of tools to assist in goal setting and tracking, employee plan and project monitoring, as well as creating informative weekly team reports.
Advantages
- Easy to use and implement
- Works well for small and medium-sized teams
- Features pulse surveys to monitor employee happiness
- Helps you align and organize your team
- Contributes to more meaningful meetings and discussions
- No per-user pricing
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- Not ideal for enterprises
- Requires some initial team set-up
2. Wrike
Wrike pledges to assist users in overcoming obstacles, attaining clarity, and surpassing their objectives. This extensively customizable software includes dashboards that can be easily configured, features for automating processes to increase efficiency, and the capability to communicate instantly.
Advantages or benefits
- Offers real-time updates
- Uses no-code automation
- Highly versatile and customizable
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- Per-user pricing might be too high for large teams
- Limited features in the free plan
3. Podio
Podio simplifies the management of your team’s discussions, project due dates, and files by consolidating them into a user-friendly interface. This platform enhances efficiency and ensures that every member can effortlessly stay up-to-date.
Advantages
- Centralizes essential team information
- It comes with a convenient mobile app
- Integrates with Dropbox, Google Drive, and Evernote
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- Limited features in free and basic versions
- Per-user pricing might be too expensive for large teams
4. JIRA
JIRA enables seamless collaboration among team members, leaders, and clients, making it hassle-free. Users can view their tasks, leave comments for managers, and managers can prioritize tasks using JIRA.
Advantages.
- Creates transparency for teams and clients
- Helps managers set and share priorities
- Great for software development teams
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- Limited features in the free version
- Per-user price might be too high for some
5. Trello
Trello assists teams in staying organized, making to-do lists, and assigning roles by employing lists and boards.
Advantages
- User-friendly interface
- Convenient drag-and-drop functions
- Integrates with Slack, DropBox, and Google Drive
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- Free version limits users to 10 boards
- Per-user pricing might be too expensive for some
6. Redbooth
Redbooth, previously called Teambox, assists teams in staying organized, communicating efficiently, and visualizing their progress in completing tasks and goals. It offers a user-friendly dashboard and a mobile app that allows for collaboration while on the move.
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- HD video meetings
- Easy-to-use Kanban boards
- Clear dashboards to improve focus
Consistency is the key to achieving success in any endeavor. By remaining consistent, you are able to develop discipline and build a solid foundation for reaching your goals. It is through consistency that we are able to make progress and overcome obstacles. Without consistency, our efforts can become disjointed and lack direction. Therefore, it is important to maintain consistency in our actions and behaviors in order to maximize our chances of achieving success.
- No free plan
- Per-user pricing might be too high
7. Asana
Asana is a project management software that allows teams, whether in-person, remote, or hybrid, to assign, manage, and progress tasks within a workflow.
Asana’s Kanban boards provide visibility to all users, allowing them to easily track project progress and task status. This visibility enables clear identification of task owners and deadlines, thus ensuring project alignment. Furthermore, clear ownership of tasks minimizes unnecessary communication within the team, preventing confusion and the need for disseminating messages to the entire team. By avoiding excessive notifications and following collaboration best practices, it becomes simpler to manage tasks effectively.
Features that are available without charge.
- Unlimited tasks, projects, in-app messages, and activity log
- Up to 15 collaborators
- Shared team calendar and tasks timeline
- List, board, or calendar view of projects and tasks
- Task automation
- Assignee and due dates
- Project overview and brief
- File sharing and storage (up to 100MB per file)
- 100+ integrations with popular tools including time tracking
- iOS and Android apps
8. Dropbox
Dropbox is an online service that allows you to securely store, share, and collaborate on various file types, including photos, proposals, and presentations. Additionally, recipients can access and comment on files from any device, even without an account, making it convenient to gather the necessary feedback to progress.
Free features that are important:
- 2 GB of storage
- Web, desktop, or mobile app
- 175 file types supported
- Shareable links
- File previews and commenting
- File sync
- Automatically upload photos and videos from your phone, camera, or SD card
- 30-day version history and file recovery
9. Zoom
Zoom, being one of the most well-known online meeting platforms currently available, provides solutions for different sectors such as engineering and education. This enables the gathering of multiple team members for activities like status updates, discussions, and decision-making.
Free features are key.
- Meetings of up to 40 minutes and 100 attendees
- Up to three basic online whiteboards
- In-meeting team chat
- Mail and calendar functions
- Locally stored call recordings
- Screen sharing
- Breakout rooms
10. Google Docs
Google Docs is an accessible and user-friendly document collaboration tool that is widely used. It is particularly convenient if you are already familiar with Google Workspace. It allows integration with Google Drive, enabling you to save various types of documents and files. Additionally, you can conveniently import, edit, save, and share PDFs, Microsoft Word documents, and other files with your team members.
Features that are provided without any charges:
- Real-time edits, comments, and action items
- Tag collaborators to send an email notification
- Document translation
- Smart Compose
- Version history
- Autosave
11. Slack
Slack is widely used as a tool for employee communication and collaboration, enabling teams that are located in the same place, remote, or a combination of both, to share information effortlessly. It provides the option to categorize conversations by topic or purpose, and also facilitates automation of repetitive tasks and messaging, along with the ability to conduct video and audio calls. Moreover, Slack includes “huddle” rooms for immediate one-on-one interactions or unplanned meetings.
Features that do not require a key:
- Unlimited public and private internal communication channels
- 1:1 external communication channels
- 90-day history for unlimited messages
- Video clip recording
- Up to 10 Integrations with third-party tools
- Documents, files, and voice note sharing
- Desktop, mobile, and browser-based web application
12. GitHub
GitHub is a platform that operates on the cloud and is utilized by software developers for storing, managing, and collaborating on code. Additionally, it facilitates tracking and controlling version changes, all within a single location. GitHub makes it effortless to connect and ask queries, exchange ideas, and collaborate on projects directly alongside your code. This convenience minimizes the need to switch between multiple applications to accomplish tasks.
Key features that are free:
- Unlimited public/private repositories
- Automatic security and version updates
- 2,000 CI/CD minutes/month
- 500MB of Packages storage
- New issues and projects (currently in limited beta)
13. Figma
Figma is a browser-based design platform that is known for its versatility in graphics and user interface (UI). One of its notable features is a multiplayer experience that allows creative teams to collaborate in real-time or asynchronously. Figma is commonly used for various purposes such as website and app design, prototyping, creating social media posts, conducting user testing, and more.
The features of its visuals and collaboration also make it appropriate for brainstorming and project management purposes, as shapes and text can be utilized to exchange ideas, obtain feedback, and establish project timelines.
Some prominent free features:
- Three Figma and three FigJam files
- Figma Editor
- 30-day version history
- Unlimited personal files and collaborators
- File export and unlimited storage
- Plugins, widgets, and templates
- Sketch import
- Auto layout
- Advanced drawing tools and animations
- Unlimited viewers and observation mode
- Shareable links
- On-canvas commenting
- Interactive prototypes with library of pre-made, embeddable videos
- REST APIs
- Third-party integrations
- Mobile app
14. Canva
Even if you have no experience, Canva is an online platform for graphic design that simplifies digital design.
You have the ability to upload and modify images and files and have access to a wide range of stock photos and professionally designed drag-and-drop templates. Using these resources, you can create various types of content, such as social media posts, presentations, and business plans. Additionally, it is effortless to share your designs with others and allow them to contribute by adding comments, assigning actions, or making edits.
Free features that are crucial
- Drag-and-drop editor
- 250,000+ free, customizable templates
- 100+ design types
- 1+ million free photos and graphics
- AI-powered design tools
- Printing and delivery of designs
- 5GB of cloud storage
