Using TEAM MANAGEMENT SOFTWARE not only improves collaboration and work coordination, but it also increases your team’s productivity and the quality of their work. In certain instances, the utilization of basic tools like time tracking apps or task boards can be highly beneficial. However, there are times when a more comprehensive solution is required to effectively manage all aspects of your team.
When managing your team, it goes beyond just making to-do lists and allocating time. You have the ability to utilize various software features, depending on the size of your team and the type of work, in order to improve teamwork and store essential data pertaining to projects, customers, tasks, and other activities and resources.
The task at hand involves finding a solution that covers all aspects, which is not easy due to the abundance of single-feature tools and basic apps. Nonetheless, we have made an effort to identify the excellent choices from both categories.
What is team management software?
A team management tool is usually a unified software that combines various functionalities aimed at simplifying managers’ coordination of their team and fostering enhanced collaboration among team members.
Most team management tools have two key features: a communication function that allows employees to freely exchange information and a task management system that enables team leaders to assign tasks, schedule events, and monitor the progress of team projects.
Team management software serves as a platform where team collaboration and project management are combined in a single space, or more accurately, a single window.
The best team management software will greatly reduce busywork by streamlining team communication and project management. This means that employees won’t have to wait long periods for colleagues to respond to emails, and there will be no more confusion about who is working on specific tasks. As a result, everyone will have more time to focus on important and valuable tasks.
Top 13 Team Management Software
1. SCORO
Scoro offers a comprehensive solution that encompasses all the necessary features for effectively managing your business. These include projects and tasks management, contact management, quotes, team collaboration, billing, and reporting. With Scoro, all your crucial information is stored in a central location, enabling you to easily oversee your team, whether you are remote or constantly on the move.
Key features: The most important characteristics:
- Work & meeting scheduling, shared team calendar
- Task & project management with unlimited number of projects
- Communication & file sharing
- Real-time customizable KPI dashboards
- Contact database and management
- Time tracking and billing for work
- Detailed reports on every aspect of your work – from project progress to finances
- Quoting and invoicing with pre-set templates
Scoro’s unique feature is its ability to streamline your entire workflow, eliminating the need for multiple tools for each task. It goes beyond expectations by offering a wide range of functions, allowing you to tackle more challenges than anticipated.
2. SLACK
If your team requires constant communication, Slack is an ideal collaboration tool. By setting up notifications and creating Slack channels, you can enhance your team’s productivity and gain a comprehensive view of your tasks and projects.
Features that are considered the best
- Team communication and chat
- Integrate with Google Drive, Box or Dropbox to share files
- Set up reminders
- Highlight words to be notified as they appear in conversations
- Use @everyone tag to send a message to the entire team
- Use Slack bots
The unique feature of this tool is that, along with its popular chatting features, Slack offers numerous shortcuts and hacks that enhance the productivity levels of team collaboration.
3. ZOHO WORKPLACE
Zoho Workplace offers a comprehensive suite of integrated apps that encompass all the necessary tools for creating, collaborating, and communicating with your teams.
The main features:
- One place to create and save all your work, upload from email or your desktop, and share
- Get the best of both email and social right in your inbox
- Manage files in the cloud from your phone or tablet
This tool has a special feature – it can be integrated with other Zoho bundles like CRM, Finance, and Recruit. This integration allows you to manage almost every aspect of your team in one system.
4. PODIO
Podio is an online hub specifically designed for work and team communication, offering flexibility and extensive customization options.
The key features are as follows:
- Assign tasks, attach files and discuss details within the solution
- Share encrypted & large files
- Automate the sales pipelines, project budget tracking, and more
- Get an overview of the company with visual dashboards
- Automate your workflows
The special feature of this tool is that Podio’s workflows allow you to incorporate if-this-then-that logic into Podio apps. For instance, you can set your app to generate a task or comment when an item is created or when a specific update is made to an item.
5. BITRIX24
Bitrix24 provides a comprehensive collection of tools for team collaboration, communication, and management.
Features that are considered the best or most important.
- Social intranet for internal communication
- Gantt charts
- Employee workload management
- Customer relationship management
- Telephone integration
Bitrix24 offers a wide range of features, including traditional project management, integrated telephone and HR system, and internal email, making it unique and versatile.
6. NEETRIX
Neetrix provides a comprehensive summary of all the tasks, jobs, events, and actions that have been or are being carried out by your entire team, including contracted outsourcing partners.
The main features are:
- Assign tasks to other staff members and get a notification when they are done
- Tasks can be created against different contacts, jobs, invoices or almost anything else in Neetrix in order to allocate them appropriately
- Build templates for your jobs, predefining all the common tasks and resources required when starting a new job
This tool has a special feature of generating precise invoices by utilizing staff and equipment time-sheets, as well as keeping track of what has and hasn’t been billed for.
7. PROWORKFLOW
ProWorkflow simplifies the process of assigning staff, tracking time, and rescheduling projects.
Top features:
- Dashboard for an overview of your workload
- Allocate tasks
- View workload across teams
- Manage contacts
- Share files
- Manage invoices and quotes
The notable aspect of this tool is its convenient mobile application, which allows users to track time, communicate, and accomplish tasks while on the go.
8. REPLICON
Replicon can help you take your company forward, whether you need to manage your workforce, keep your clients happy, or run your business efficiently.
Key features:
- Remote workforce
- Visibility into work
- Budgeting & labor costs
- Shared services management
- Labor cost capitalization
What makes this tool intriguing is that Replicon places a strong emphasis on time management, or in their own words, time intelligence. Their commitment lies in extending the significance of tracking time to all aspects of business operations.
9. HARVEST
Harvest is a well-known timesheet tool on the market that is widely recognized for its simplicity and limited features. With its user-friendly interface and basic functionality, Harvest is highly efficient for logging work hours, enabling quick invoicing, and accurate expense monitoring.
The main features:
- Time tracking from any browser, Mac, iPhone, or Android
- Creating estimates and invoices based on the time worked
- Real-time reports on time spent
- Integrations for tracking time across all your favorite project management tools
This tool is interesting because it is strictly a time tracking tool, not a team management software. Its main focus is on doing one thing effectively.
10. TOGGL
Toggl, an easy-to-use time tracking and employee timesheet software, seamlessly integrates with numerous project management systems. It serves as an ideal supplement to your current tools, enabling you to accurately track and monitor how you have utilized your time.
Key features:
- Work timer
- Unlimited projects and subprojects for accurate time tracking
- Reports featuring team progress
- Online & offline time tracking
Toggl integrates smoothly with popular productivity tools like Trello Time Tracking Tool, Scoro, or Asana, which is what makes it interesting.
11. TEAMWORK
By working together, you can predict the amount of time you anticipate for task completion and subsequently record your actual time spent on it. Gradually, you will develop precise estimations and gain a clear understanding of the duration required to finish specific tasks!
Key features:
- Estimating and tracking time spent on a project
- Custom time reports with export options
- Tracking time on the go
- Sending invoices based on the time worked
The interesting aspect of this tool is that it goes beyond being a mere timesheet software; it allows you to oversee projects and is currently testing team collaboration tools like Teamwork Chat.
12. HUBSTAFF
Hubstaff is a tool that automatically generates online timesheets to facilitate the payment of employees for their completed work. It offers more than 30 integrations to seamlessly integrate with your existing tools.
Key features:
- Automatic and manual time tracking
- Activity view with optional screenshot-taking
- Customizable reports
- Timesheets and payments
- The option to integrate Hubstaff with numerous other apps
One interesting aspect of this tool is that Hubstaff allows for the capturing of screenshots and monitoring of activity levels, enabling the monitoring of remote employees. Additionally, the mobile app enables tracking of both work and driving time, as well as providing fleet or employee location tracking through GPS. Hubstaff is widely utilized by companies to oversee their remote workforce and facilitate payments based on the hours worked.
13. ASANA
Asana assists in the management of projects within a team by integrating project management, file storage, and collaboration capabilities, eliminating the need for email.
The main characteristics:
- Break your work down into tasks, and assign it to team members
- Organize your tasks into projects for roadmaps and timelines
- Review milestones, and check your team’s progress
- Get notified about projects updates
- Use project dashboards to get a quick overview
Asana stands out due to its user-friendly nature and straightforward design. If you have a small team and relatively uncomplicated projects, it is worth exploring this tool.
What features to look for in team management software
Rather than using numerous single-function tools for team management and productivity, we believe it is more beneficial for small businesses to choose comprehensive team management solutions that offer a flexible workspace containing most, if not all, essential features.
By thinking systematically, rephrase the following text while ensuring the same meaning. Do not include new information and do not eliminate any information. This approach assists your team in avoiding frequent tool switching and managing multiple login credentials, and also serves as a cost-effective alternative to subscribing to multiple services, which can become costly over time.
In order to consider the features required from your team management software, it is important to have a clear understanding of your budget limitations and, importantly, the specific needs of your team. However, there are certain essential features that you should anticipate finding in a comprehensive team management tool that deserves your attention.
- Team messaging: An instant messaging system lets team members strike up productive conversations wherever they happen to be. Team chat allows users to communicate one-on-one or as part of a wider group discussion. For example, RingCentral’s desktop and mobile app lets you message both individual teammates and project- or interest-specific groups:
- File sharing and editing: Most team management tools integrate file sharing and editing into the team messaging system itself (which beats sending emails back and forth!). This makes sure that everyone on a project has immediate access to important data. Even better if your team management app integrates with file storage tools like Dropbox and Box:
- Video conferencing: Even though video conferencing isn’t a standard feature of all team management apps, we’d argue that it shouldn’t be considered a luxury add-on. Among other things, the ability to arrange a video call with your teammates at a moment’s notice is a key component to managing most types of teams—and gives you the benefits of face-to-face communication even when your team is distributed around the world:
- Task management: A built-in task management system lets you assign individual or shared tasks, update stakeholders, and monitor the progress of teamwide projects.
- Search: Most team management solutions will let you search your archive by name or keyword so that you can instantly surface vital information:
- Third-party integrations: The best team management solutions will offer integrations and sync with other popular workplace apps so that you don’t have to copy and paste details and dates constantly between all your tools.
In terms of team management software, you may only require some of these features instead of all of them. Nevertheless, it is beneficial to contemplate your current team management approach and consider how you would prefer to manage them.
If you prefer, you can have regular individual meetings with them and discuss projects. In this case, it would be ideal to have a video conferencing feature integrated into your team management solution. Alternatively, if you’re occupied with other tasks, it may be easier for you to simply message your team to inquire about project progress.
