35 Best Online Collaboration Tools For Teams In 2023

Online collaboration tools & software empower employees to work together on projects from anywhere in the world.

We believe that the modern workplace experience relies on collaboration and transparency as essential elements. Our teams utilize superior online collaboration tools to enhance productivity and efficiency.

Due to the prevalence of remote working, it is crucial for organizations to utilize the most effective online collaboration tools in order to ensure constant alignment among their teams.

Fortunately, there are numerous online tools available today that facilitate remote team collaboration. In this guide, we will explore some well-established options that can enhance your team’s productivity and remote onboarding experience.

• Online collaboration tools help both remote and in-house teams achieve greater levels of transparency, execute projects better, optimize resources and work together better overall.

• There are collaboration tools for just about every aspect or type of business.

• Most online collaboration tools support more than one means of communication such as chat, instant messaging, screen sharing, audio/video conferencing, and file sharing.

• It is important to choose your collaboration tools based on your business needs and budget.

35 Best Online Collaboration Tools For Teams In 2023

1. monday.com

If you didn’t have to check email, Slack, Salesforce, and Excel separately to find information about a project, how would it affect your productivity?

Monday.com helps your entire team stay in sync, whether they are working in the office, from home, or from across the globe. This work operating system (Work OS) ensures that all of your work is organized on one visual platform that is accessible to everyone.

You can customize monday.com even if you don’t have coding skills. This way, you can optimize it for your team’s needs. You can automate data entry, workflows, and other repetitive tasks, allowing you to concentrate on more significant work. Additionally, you can assign tasks to ensure that nothing gets overlooked.

Advantages

• Sign up for a free trial without entering your payment details
• Download pre-designed templates perfectly suited to your workflows
• Get the “bird’s eye view” of multiple projects in one convenient location
• Check your progress at any time from the mobile app
• View your projects in a calendar mode so you never miss any deadlines
• Assign new tasks to available team members so no one is overloaded
• Automate your workflows without coding
• Integrate all of your other apps on one unified platform

Please rearrange the following text step by step while preserving the original meaning: “Cons” 1. Please maintain the same overall meaning. 2. Do not add any new information. 3. Do not remove any information.

• Mobile app can be cumbersome, but they are working on it constantly
• More content on advanced concepts

2. Wrike

What if you had the ability to accomplish everything in a single location?

Wrike, a powerful team collaboration tool, enables you to bring together all of your teams, seamlessly connect them, and enhance collaboration in innovative and thrilling ways.

Wrike offers distinctive and comprehensive customization features, allowing you to tailor the platform according to your specific requirements and goals for expansion.

Advantages

• Rich collaboration features like cross-editing, live document editor &external requester collaboration
• Enterprise-grade security(choose your preferred level of protection or add your own encryption keys)
• Available as mobile and desktop apps
• Integrates with over 400 apps and also offers custom integrations
• 24/5 to 24/7 award-winning global support depending on the plan
• Free version available

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• More features are required to support easy replication of work processes

3. Smartsheet

According to the blurb, Smartsheet is a team collaboration software tool that provides comprehensive project management and scaling solutions. Currently, more than 90% of Fortune 100 businesses use Smartsheet.

Smartsheet is compatible with a wide range of industries and departments such as construction, healthcare, IT, ops, and marketing. As an enterprise-grade solution, it provides unparalleled safety and security for all your digital assets on the platform.

Advantages

• Try Smartsheet for free if you want to test-drive before purchase
• Feature-rich set of views, workflows, reports, and dashboards, to address all your data needs
• Quickly automate hum-drum repetitive tasks
• Easily identify and assimilate a project management team, and forecast resourcing needs
• Streamline requests and ticket processing so you’re always on top
• Deliver projects consistently, with full visibility, and at scale

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• There are some integration limitations

4. Miro

With its infinite online canvas filled with features and integrations, Miro enables people worldwide to unleash their creativity and achieve exceptional results. It facilitates seamless collaboration for teams, whether they are working remotely, in the office, or in a hybrid setup.

Although Miro may appear to be solely a digital whiteboard at first, it offers much more than that. It serves as an unlimited canvas where your team can connect, collaborate, and create together.

Advantages

• 100s of pre-made templates for distributed teams
• Embedded video, chat, and commenting functionality
• Easy screen sharing and presentations
• Mouseover collaboration to track collaborators’ cursors
• Works with your hybrid tech stack with 100+ integrations

While considering each step, rephrase the text without altering the meaning by adding or removing any information.

• The mobile version has less functionality
• Zooming can be jumpy on larger projects

5. ClickUp

ClickUp is designed for the way modern teams prefer to work, serving as a centralized work hub.

By utilizing ClickUp, your team can enhance collaboration and productivity, as well as save time to concentrate on high-priority tasks, through the establishment of context, clear priorities, and visibility.

Teams can break down silos, share information, and see where everything stands at a glance using ClickUp’s flexible Workspace.

With ClickUp, teams can utilize over 100+ distinct work tools that can replace their disjointed apps or be integrated with the apps they prefer. Additionally, ClickUp provides seamless collaboration tools that facilitate improved teamwork across all phases of work, from conception to completion.

Advantages

• Intuitive UI
• Customizable tasks
• Advanced automations
• Collaborative Docs
• Real-time chat
• Native time-tracking

6. Nectar

Nectar is a platform for employee recognition and rewards that promotes online collaboration, which has received awards. It provides organizations with a straightforward and consistent method to give recognition, spot bonuses, awards, and wellness challenges, while staying within budget. This encompasses both peer-to-peer recognition and recognition from managers to their direct reports.

By utilizing Nectar, you have the ability to provide positive reinforcement for excellent performance no matter where you are, thanks to an interactive recognition feed. This enables you to maintain high morale, keep teams connected, and promote your company’s fundamental principles within a digital work setting.

One advantage of considering each step of a process is…

• Connects with your other tools like Slack, Microsoft Teams and more to make recognition as seamless as possible
• Has a robust rewards engine with hundreds of global gift card options or branded company swag
• Has a free tier along with paid plans

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• Wish there was more functionality on the free tier
• Reward options are limited outside of the US, UK or Australia

7. Bonusly

This year, prioritize visibility with Bonusly, an online collaboration platform that enables managers, executives, and employees to easily view and appreciate outstanding work. By incorporating Bonusly into your daily routine, it fosters a culture that values recognition and encourages employees to acknowledge their coworkers, promoting collaboration in the workplace.

Using this team collaboration software is very easy because it seamlessly integrates into the other online communication tools at your business. You can use it every day without feeling like you’re putting in any extra effort!

By utilizing Bonusly’s 360-degree recognition, teamwork becomes visible to all individuals and employees at every level of your organization are empowered. This enables the opportunity to express appreciation towards one another and foster stronger working relationships, all while promoting a culture of online collaboration.

The advantages are:

• Analytics point out team members’ strengths
• Make it easy for managers and leaders to gather, understand, and act on employee feedback with fun, lightweight surveys of all types.
• Easy onboarding meaning employees can start using it on their first day
• Best suited for teams/companies of 100+
• Automated custom rewards for employee milestones and completed projects

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• No free plan, but they do offer a free trial here
• Expanding list of rewards

8. Deel

Deel will assist you in maximizing the value of your Slack integration by allowing you to extend its collaboration capabilities without the need to start from scratch when your team is already familiar and at ease with Slack.

It is not surprising that within the first week, Deel consistently witnesses adoption rates of 92% among existing Slack users.

There are advantages.

• An EOR solution that you can use for hiring, engaging, and paying your international workers
• Install the plugins in as little as 30 minutes without needing tech know-how
• Maximize efficiency and productivity from the HR perspective with modules that help track time-offs, schedule one-on-ones, develop org charts, pulse surveys, and more
• With the “connections” module, you can create lasting bonds between team members by creating relevant interest groups, sparking conversation starters, and doing meetup roulettes

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• Deel could do with some improvement in customer support

9. Greenhouse

Recruitment teams seeking to enhance collaboration, promote transparency, exchange best practices, and make more informed decisions through abundant real-time data, can find the perfect solution in Greenhouse.

One of the standout features of Greenhouse is its ability to access and enhance job listings from more than 1000 general and specialized job boards, including valuable recommendations. However, where this software truly excels is in its collaboration tools that are specifically crafted to provide thoughtful experiences for teams and candidates.

You have the ability to collect individual prospect information and send personalized outreach messages efficiently. You can also create organized plans for recruiters and hiring managers to evaluate skills and competencies, and even generate key attribute scorecards.

Advantages

• Set up key stakeholders with pre-defined accesses so they’re always on top of alerts, notifications, and pending tasks
• Centralize communication with team members through @mentions, shared application reviews, and job/offer approvals
• Create scorecards to record the key attributes required for consistent evaluation of candidates
• Manage prospect data at in-person events with ease using the Events app
• Flexibility for candidates to schedule interviews at their preferred time slots

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• Navigating their platform takes some getting used to

10. Favro

Remote and asynchronous teams encounter communication difficulties that are not encountered by teams working in the office. Through the utilization of Favro’s stopwatch-style timer, teams have the capability to monitor time and receive immediate updates from their desktop, web browser, or mobile device.

Favro has established itself as one of the top collaboration tools on the market with its virtual dashboard. Users can view activity scores, enable optional screenshotting, and set productive and unproductive apps and websites for each team member. Additionally, Favro integrates with over 30 popular project management, help desk, and HR apps, enhancing its power for growing teams. The virtual dashboard is user-friendly and can be easily adopted with the agreement of your team.

Advantages

• Beautiful UI/UX
• Simple tracking
• Unlimited screenshots
• Automated timesheets
• Customizable invoices
• Easy team payments

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• Relies on integrations
• If you’re looking for just a time tracker, there are free options that don’t provide the same features Favro does but are cheaper.

11. Teamwork

The purpose of Teamwork is to enable you to handle all of your client work in a single platform. Teamwork includes features such as invoicing, time tracking, and unlimited client access, providing everything necessary to effectively manage your client services.

By utilizing teamwork, you will have access to the necessary tools and reports that enable you to optimize resources and ensure that no billable minute goes unnoticed. You will have a comprehensive overview of each project, encompassing milestones, capacity planning, budgeting, time tracking, and more.

To ensure nothing is overlooked and everyone is aware of their tasks and completion deadlines, break down work and projects into tasks and further divide them into subtasks.

Advantages are

• Signup for a free 30-day trial of Teamwork with no commitments
• Teamwork has the growth-focused features like time tracking, custom client permissions, assigning tasks to multiple people and more
• A user-friendly learning curve and the essential features (like reports and resource management)
• Teamwork has the collaboration, client features and robust flexibility necessary for managing multiple complex projects
• Solid functionality so your team can manage large, complex projects without the learning curve and limitations
• Collaborate in real-time with your team and clients to get your questions answered and projects delivered on time & on budget.

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• UX can be a bit cumbersome, but they are currently working on an overhaul

12. Empuls

The main goal of Empuls is to enhance company culture and revitalize the entire digital workplace through a comprehensive employee engagement solution.

HR leaders, CHROs, and CXOs can easily carry out important tasks like managing workflows, automating budgets, and conducting real-time surveys that are accepted by the industry. By providing various features like communication feeds, messaging, and groups, the software enables employees to effectively interact with their colleagues and align themselves with the organization’s shared values.

Organizations can utilize Empuls to continually gauge and analyze employee satisfaction levels, as it allows them to monitor Employee NPS. This, in turn, assists in enhancing the overall employee experience and boosting productivity. Discover the Empuls plan that suits your team’s needs by exploring its pricing and features.

Advantages

• Empuls is self serve & DIY and makes it extremely easy for HRs to get started within a day.
• HRs can also start from existing tools like HRIS, Slack, Teams, Gsuite & more seamlessly.
• Comes with rich features to engage employees through game mechanics, contests, water coolers, one on one feedback, peer & social recognition, and a wide variety of benefits like rewards & perks.
• Good for small & medium size companies

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• No free plan, but they do offer a free trial
• Expanding list of rewards

13. Nifty

If you are planning in one place and discussing in another, where is the true collaboration happening? True collaboration occurs when communication is combined with action.

Nifty serves as the all-in-one remote office that you and your team have been searching for, bridging the gap between communication and action. It is an award-winning project management tool that provides easy-to-use project management tools, along with direct and group messaging features. Nifty acts as the link between planning and execution, allowing for seamless coordination.

Advantages

• Build roadmaps with Nifty’s milestones which are phase-based Gantts that roll up tasks into actionable steps and automate progress as the tasks are completed.
• Timeline, Kanban, List, and Swimlane views let teams of all types visualize their work in the way that suits them best.
• Tags scale across tasks, docs, and files in all projects to create scalability within the workspace
• Built in docs, including a two-way Google Doc, Sheet, and Presentations bring your notes, content, and specifications directly into your workspace.
• Overviews, Workloads, and All Tasks give automated managerial insight on project and portfolio health and make managing resources across projects as simple as can be.
• Project Discussions and Team Chat give opportunities for group and direct communications

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• API in the process of being opened

14. Otter.ai

Otter transcribes your audio into text automatically. The text notes are filled with efficient methods to search, find, and share with your team, regardless of their location. Otter offers various integrations with apps like Zoom to enhance collaboration and improve productivity in remote work.

Advantages

• Otter integrated with Zoom making it quick and easy to add live comments, delegate tasks, and action items in real-time
• Allow Zoom participants to add photos, audio, and highlights in real-time to create collaborative meeting notes
• Get a text summary of your meetings instantly, no waiting for notes to be cleaned up. No delays, no loss in productivity
• Search within and across all your transcribed conversations

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• Love that Otter is available on desktop and mobile we wish more of Otter Premiums were available in the free version

15. Chanty

Chanty is a team chat solution that is simple to use and comes with collaboration features, unlimited message history, and workplace apps. It enables teams to promote healthy relationships through transparent and accessible communication.

This is a messaging tool that makes it easier and quicker for your team members to finish projects, activities, or tasks. It additionally assists in gathering all the necessary information in a user-friendly application.

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• Unlimited searchable message history
• Inbuilt task manager
• Simple and clean interface
• Easy-to-start and easy-to-use

16. Whereby

The best way to meet over video is by using Whereby. You can meet without the need to download an app or any software. Simply select your personalized URL and meet easily on your browser, whether on mobile or desktop, with just one click.

Whereby offers various features that aid in collaboration and communication, such as Breakout Groups, Miro’s virtual whiteboards, screen sharing and recording, as well as integrations with Google Docs, Trello, and YouTube.

Advantages

• Voted ‘easiest to use’ video tool – start meetings in one click
• Host meetings with up to 50 participants
• No apps, downloads or installs required
• Simple, beautiful design
• Encrypted and secure video calls
• Personalized meeting room with custom backgrounds and your company logo
• Breakout Groups to run classes, virtual events, and workshops more easily

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• 45-minute time limit for meetings with more than 2 participants on the Free plans
• Not as widely known as other video conferencing tools

17. Nextiva

Nextiva allows companies that work remotely or across multiple locations and time zones to have access to all the features of traditional business phone systems. By utilizing a single, strong online platform and only one service provider, businesses can effectively provide and oversee dependable phone service to their employees in various locations.

Remote and flexible companies typically face challenges in ensuring consistent communication. Indeed, according to LucidChart, a study by Zogby Analytics identified information gaps and delays as a major hurdle for remote workers.

Nextiva assists companies in overcoming the obstacle of remote communication by enabling them to manage call traffic through the internet and establish a call center that is based on the cloud, among other capabilities.

The advantages include

• Top rated customer service and free trial period
• Reliable cloud-based enterprise Voice over Internet Protocol (VoIP) with zero outages last year
• Streamlined control panel and single platform for easy management of phone, email, chat, and SMS
• Collects customer insights to supplement business decisions
• Security monitoring and protection
• Tons of bells and whistles, including automations and integrations
• Physical phones available on request

think step by step, rephrase the following text without changing its meaning or adding/removing any information: Considering every aspect, it is essential to carefully evaluate all potential solutions before making a final decision.

• Employees may have to change existing phone numbers
• May require a light communication and training plan if you’re replacing an existing system

18. Slack

Slack is a smart collaboration tool that can be accessed on desktop and mobile devices. It enables teams to communicate through direct messages, both individually and in groups.

You have the ability to arrange conversations into different channels for specific initiatives or projects. Additionally, it can be integrated with top Slack apps such as Google Docs, Box, and Dropbox to create a more cohesive user experience.

Before making a decision, it is important to consider the advantages or positive aspects.

• Hosted in the cloud so no need for costly installations
• Messages are fully searchable
• Supports private group communication
• Allows for external sharing 

Regarding the method of thinking, sequentially rephrase the ensuing text while upholding its identical meaning. Please abstain from supplementing novel details and from eliminating any information. Looking forward to your assistance.

• Has a message visibility limit
• Pretty expensive on a per user basis
• Is slower to load than other apps such as Flock or Brief
• It can be cumbersome to sign into each workspace to communicate with different teams

19. Zoom

Zoom is a top video conferencing tool used for virtual meetings, webinars, and live chat. It allows users to host and join calls from their desktop or mobile devices due to its cross-platform compatibility.

The feature of the Waiting Room allows the host to have control over the session’s attendees, determining when they can join and which participants can bypass the room.

Additionally, the software offers screen sharing, messaging during calls, scheduling through calendars, integration with external applications, and an end-to-end encryption feature.

The calls on the free plan are restricted to 100 participants and a duration of 40 minutes.

20. Microsoft Teams

Microsoft Teams is a collaborative tool that provides support for real-time instant messaging, video calling, and document editing.

Included in the free plan are various features such as 60-minute video calls that can accommodate up to 100 participants, meeting scheduling, customization of backgrounds, and the ability to share screens.

To enhance team collaboration even more, Microsoft Teams offers a storage space of 5 GB for sharing files and co-editing in real-time.

Starting at $4 per user per month, the premium plans provide additional features, a greater number of meeting participants, and increased storage space.

21. TypeTalk

TypeTalk is a team chat platform that has the capability to integrate with other productivity apps, for instance, Cacoo, which is used for creating workflow diagrams, and Backlog, which is used for managing projects.

The Topics feature enables you to categorize conversations into distinct groups according to project, team, or priority. You can also utilize the in-app search engine for fast information retrieval.

In addition, web developers have the option to utilize its open API and Webhook for creating personalized tools and handling their team’s data.

The free version is an excellent point to begin for smaller teams as it offers 1 GB of file storage, compatibility with various platforms, and integration with five apps.

The premium plans begin at $6 per month for a team of three users and include 50 GB of storage space, catering to the needs of expanding teams that require additional resources.

22. Flock

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