Are you finding yourself bombarded with an excessive amount of emails from your colleagues on a daily basis? Do you struggle with meeting demanding project deadlines?
If you have answered ‘Yes’ to these questions, then it is the right time to enhance your team’s productivity by implementing the best project collaboration software.
In the modern business world, the demand for excellent project collaboration tools has increased as businesses aim to enhance project workflows and establish a collaborative workspace.
In this blog post, we will examine the tools that offer real-time collaboration and facilitate connections among team members to enhance collective accomplishment. Additionally, we will assess the top 20 project collaboration tools and provide guidance on selecting the most suitable one for your business.
What Is Project Collaboration Software?
A specific area is offered by a project collaboration tool for the purpose of coordinating the efforts of individuals, scheduling projects, and guaranteeing alignment. By utilizing the tool’s collaborative capabilities, tasks can be promptly discussed and obstacles can be resolved, leading to enhanced productivity for the entire team.
What is the ultimate outcome? Project success that cannot be matched!
An optimal tool for project collaboration allows project managers to effectively streamline team collaboration and easily manage tight deadlines. These tools facilitate smooth communication and coordination, bringing all project elements together to ensure a seamless and efficient workflow, from beginning to end.
Some important aspects of a project collaboration tool are:
- Gantt charts, Kanban board , List, and Calendar views
- Project reports that help throw light on key project metrics
- Task comments to discuss tasks
- Automation capabilities that help save time and effort
- Real-time notifications to always stay up-to-date
- File sharing with team members and key stakeholders
List of 30 Best Project Collaboration Software
With numerous collaboration platforms available in the market, choosing the most suitable one for your business can be a difficult task. However, fear not! We have extensively reviewed numerous websites and compiled a list of the finest tools.
Let’s proceed by rephrasing the given text step by step, while preserving the same meaning. No new information should be added, and no information should be removed. Here we go!
1. ProProfs Project
ProProfs Project ensures that everyone on your team stays on the same page from start to finish, making it one of the best project collaboration software.
By utilizing this tool, you can expedite task completion by making use of internal comments. These comments allow your team members to offer feedback and propose changes, which promotes a smooth and efficient workflow.
In addition, real-time project progress of all your projects and tasks is provided by its interactive project views, including the Gantt chart, Kanban board, and Calendar view. You also receive alerts and notifications, aiding team members in collaborating no matter where they are, and ensuring they remain in sync.
The following are the main features of ProProfs Project.
- Seamlessly integrate with the tools you already use
- Automate recurring task or time-consuming tasks
- Prioritize tasks to establish urgency or importance
- Set task dependency to define clear workflows
Advantages of ProProfs Project:
- It offers AI-powered reports that offer rich insights into project progress and team performance.
- Switch between Gantt, Kanban, List, and Calendar views to monitor real-time progress.
The drawbacks of ProProfs Project are as follows:
- Short trial period of 15 days.
Are third party integrations permitted? Yes.
Ideal for: Small businesses, corporations, personal undertakings, and distributed teams.
2. Trello
Trello is one of the top collaborative tools that enables teams to efficiently visualize, track, and manage multiple projects. Using Trello’s notable drag-and-drop Kanban board, you can quickly monitor the status of individual tasks and modify workflows as needed.
By utilizing a system of boards, lists, and cards, individuals and teams can effectively organize and prioritize their tasks and projects. Additionally, no-code automation can be employed to reduce the burden of repetitive or time-consuming tasks.
Some of the main features of Trello are:
- Customize workflows with a drag and drop editing
- Manage your to-dos using advanced checklists
- Leverage more features with unlimited power-ups
- Integrate with your favorite third-party tools
Advantages of using Trello:
- Trello cards offer detailed information on task status, attachments, checklists, due dates, and conversations.
- Stay on top of all your tasks, resources, timelines, and priorities via Calendar, Map, Timeline, Table, and Dashboard views.
Drawbacks of using Trello:
- Can get clunky to use for complex projects.
- It doesn’t show task dependencies clearly.
Is it allowed to have third party integrations? Yes.
Ideal for: Businesses of all sizes, as well as personal projects.
3. Todoist
Todoist, a widely used collaboration software, aids individuals and teams in maintaining organization and productivity by providing a hierarchical structure to create and organize tasks using projects, labels, and filters.
You have the option to establish due dates, priorities, and recurring tasks in order to prevent anything from being forgotten. The tool includes various useful features such as task labels, filters, task priorities, and dependencies.
The following are the key features of Todoist:
- Receive notifications via email and mobile push notifications
- Integrate with Google Drive, Dropbox, Slack, and more
- Centralize and organize project-related discussions with Team Inbox
- Utilize Todoist’s template feature to instantly create pre-defined task structures
Advantages of Todoist:
- Todoist enables users to add comments, attachments, and reminders to tasks, facilitating communication and coordination.
- Gain insights into your productivity with visual reports, such as task completion trends and productivity streaks.
One downside of Todoist is:
- The Pro and Business plans may be expensive for budget-conscious users, despite the added features and capabilities they offer.
- Some users may experience a learning curve when initially using the tool.
Are third-party integrations permitted? Yes.
Ideal for: Small businesses, personal endeavors.
4. Teamwork
Teamwork offers strong collaborative project management features that enable your teams to generate projects, establish tasks, define milestones, assign responsibilities, and monitor progress.
One of the features it provides is team chat, where everyone can stay connected and collaborate effectively through file sharing, discussions, and @mentions. The greatest advantage is the ability to upload files, create folders, set permissions, and collaborate on documents together in real-time.
The following are the key features of teamwork:
- Track the accurate time spent on tasks and projects with time tracking
- Streamline workflows with time-saving automation features
- Take control of finances with advanced budgeting capabilities
- Efficiently assign and manage team members with resource scheduler
Advantages of teamwork:
- Users can generate custom reports, track key metrics, and evaluate project progress.
- Teamwork offers mobile apps for iOS and Android devices, enabling users to access and manage their projects on the go.
Downsides of teamwork.
- It is not an easily scalable solution.
- The pricing structure of Teamwork.com can be expensive for small teams.
Is it allowed to have 3rd party integrations? Yes.
Appropriate for: Businesses of medium to large sizes, Enterprises, Personal Projects.
5. Asana
Asana simplifies collaboration for teams by offering a platform for them to coordinate their efforts and stay in sync. By creating projects and inviting team members to join, individuals gain visibility into the progress and status of tasks.
By thinking systematically, you can enhance task management and complete projects within the specified time and budget. Its remarkable feature of presenting clear workflow has received high praise, positioning it as one of the top online collaboration tools.
Asana’s key features include:
- Customize workflows to suit the unique project and team needs
- Monitor progress using Gantt and Kanban project views
- Stay on top of work via mobile and desktop access
- Limit routine tasks with automation
Advantages of using Asana:
- Set goals and sub-goals and keep track of how tasks contribute to those in real time.
- The UI is simple and easy to understand. So, even if you’re using the software for the first time, finding your way around the dashboard is easy.
Drawbacks of Asana:
- It doesn’t let you assign a single task to multiple users.
- The tool is incapable of handling big, complex projects.
Are third party integrations permitted? Yes.
Ideal for: Businesses ranging from small to large in size, as well as personal projects.
6. Zoho Projects
Zoho Projects offers a wide range of tools and features that enable teams to effectively manage and execute projects. Tasks can be created, assigned to team members, given priorities, and commented on for enhanced collaboration.
Additionally, the tool provides interactive Gantt charts which allow for the visualization of project schedules and critical paths. This aids in comprehending the project timeline as well as the allocation of resources.
Zoho Projects consists of key features.
- Accelerate project kick-off with pre-defined templates
- Customize and tailor your task views with custom views
- Keep track of project activities and updates through project feeds
- Manage inter-project dependencies efficiently to ensure seamless coordination
Advantages of Zoho Projects include:
- Generate insightful reports on tasks and issues to analyze progress and identify workflow trends.
- Eliminate repetitive processes and ensure consistency by automating tasks with Blueprint
The disadvantages of Zoho Projects are as follows:
- Zoho Projects can be overwhelming for beginners or users who are not familiar with using a project management software.
- Some users experience performance issues, such as slow loading times or delays when dealing with large projects or complex data sets.
Are third-party integrations permitted? Yes.
This is suitable for businesses that are large in size, enterprises, and teams that work remotely.
7. ClickUp
ClickUp is a platform that aims to enhance teams’ ability to effectively organize and manage their work. With a comprehensive array of features and functionalities, it facilitates streamlined project management, communication, and productivity.
Various views, such as Kanban boards, Gantt charts, and calendars, allow you to prioritize, establish dependencies, and track progress. Additionally, this tool makes it effortless to set up triggers and develop personalized workflows.
ClickUp has key features.
- Use in-app video recording to communicate effectively and visually
- Automate repetitive tasks and streamline workflows with advanced automation
- Utilize mind maps to visually structure ideas and improve collaboration
- Enable team sharing for spaces to foster collaboration
Advantages of ClickUp:
- Team members can comment on tasks, mention colleagues, and have threaded conversations.
- Its collaborative docs empower teams to co-create, edit, and collaborate on documents effortlessly.
One downside of ClickUp:
- The vast array of features in ClickUp.com can be overwhelming for smaller teams with simpler project management needs.
- Limited mobile app functionality may restrict users from accessing all features and functionalities on the go.
Is it allowed to have third-party integrations? Yes.
Ideal for: Businesses ranging from small to large in size, as well as personal projects.
8. Airtable
Airtable, a cloud-based collaboration platform, allows you to combine the features of a spreadsheet and a database. This means that using its grid-like interface, you can create various tables to effectively organize your data.
Multiple columns with various data types, including text, numbers, attachments, checkboxes, and more, can be present in each table. Additionally, based on your preferences and needs, you have the flexibility to switch between Kanban and gallery views.
Airtable’s key features are as follows:
- Integrate with various third-party tools like Slack, Google Calendar and Zapier
- Access and update your data on the go using its mobile app
- Customize and secure your views to tailor them to your preferences
- Sync data across multiple tables in Airtable, ensuring real-time updates
One advantage of using Airtable is that it allows for step-by-step thinking without the addition or removal of information.
- It allows teams and individuals to organize and track their work in a flexible and customizable manner.
- It also supports comments, mentions, and notifications to facilitate communication within the platform.
Drawbacks of Airtable:
- It has a steep learning curve.
- Its pricing may not be affordable for small teams and businesses.
Is it permitted to have third-party integrations? Yes.
Suitable for businesses of medium to large size.
9. Podio
With the ability for custom workspaces and task assignments, as well as the sharing of files and real-time progress tracking, Podio is a collaboration platform that promotes coordination among teams, enhancing their ability to achieve more together.
With its advanced chat and shared activity streams, Podio allows for quick discussions, idea sharing, and knowledge exchange, ultimately enabling team members to effortlessly streamline workflows and achieve collective goals.
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- Share images, links, and documents to activity streams
- Access customizable templates easily
- Share files related to tasks with team members
- Use the mobile app to update things instantly, wherever you are
Benefits of using Podio: 1. It helps in keeping track of tasks and projects. 2. It allows for effective communication and collaboration between team members. 3. It provides customizable workflows and automation features. 4. It offers a centralized platform for storing and organizing files and documents. 5. It integrates with other tools and apps, making it easier to manage various aspects of a project. 6. It allows for real-time updates and notifications, keeping everyone informed.
- It lets you keep track of your project costs with detailed expense reporting.
- Its task management ability allows you to set up reminders and even set repetitive tasks as recurring.
One drawback of Podio is that
- Reports and advanced workflow features are not available in the Free plan.
- Users often complain of facing more prolonged and frequent downtime.
Is it permitted to have 3rd party integrations? Yes.
Ideal for: Small to medium-sized enterprises, Individual ventures.
10. Basecamp
If you are facing difficulties in communicating with your remote team, the solution is to involve your team members in using Basecamp.
When it comes to collaboration, this project management software is considered one of the best as it enables smooth communication between remote teams and departments. With it, you can generate project schedules and distribute them among your team, ensuring that everyone remains well-informed and in sync.
Furthermore, take advantage of the shared calendar functionality to effectively manage important dates and events, which facilitates streamlined collaboration and promotes efficient project management.
Here are the key features of Basecamp:
- Set up automatic check-ins
- Create to-do lists to organize work
- Re-order your most important teams and projects at the top of the dashboard
- Use group chat to ideate and discuss tasks
Advantages of Basecamp:
- The Lineup maps out all your projects across a timeline while defining which team members are involved in what.
- You can indicate who is working on a project on who is only following by using “on the project” and “just following,” respectively.
Drawbacks of Basecamp:
- Lacks time-tracking capabilities.
- Does not offer intuitive Gantt charts.
Are third party integrations allowed? Yes.
Ideal for: Businesses of medium to large sizes, Teams working remotely.
11. Smartsheet
Utilizing a layout known as “sheets,” Smartsheet enables users to categorize and handle data, tasks, and project information in an organized manner. It grants the ability to automate recurring tasks and enhance workflow efficiency by employing features such as conditional formatting, alerts, reminders, and notifications.
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The following are the key features of Smartsheet:
- Attach files, documents, and images directly to their sheets
- Capture project snapshots to compare against real-time progress and identify deviations
- Track and monitor changes made by users, providing a comprehensive activity log
- Customize dashboards with a variety of widgets to visualize and present data effectively
Advantages of using Smartsheet:
- Smartsheet promotes collaboration by enabling multiple team members to work on the same sheet simultaneously.
- It offers various chart types, pivot tables, and summary reports to gain insights and track performance.
One drawback of Smartsheet is that…
- It has a high learning curve.
- Limited reporting capabilities.
Is it allowed to have 3rd party integrations? Yes.
Ideal for: Businesses of medium to large scale, as well as personal projects.
12. monday.com
The tool monday.com utilizes a board-based structure to arrange information, providing teams with a visual and intuitive interface that facilitates task organization, progress tracking, communication, and file sharing in a central location.
By carrying out the process one step at a time, you have the ability to define various stages, allocate tasks, establish deadlines, and visually monitor progress. The Task updates and notifications provided ensure that all individuals are kept informed. Additionally, its automation features enable the streamlining of repetitive tasks through triggers and conditions.
Some key features of monday.com include:
- Create multiple boards for different projects or departments
- Group related boards together using Workspaces
- Ensure relevant individuals are notified about the project with @mentions
- Share files directly with team members by uploading them within the tool
One advantage of monday.com is…
- Team members can leave comments, tag colleagues, and have discussions within tasks.
- You can generate reports to analyze team performance, project status, and resource allocation.
The drawbacks of monday.com are:
- Limited customization options
- Steep learning curve for complex workflows
Yes, it is allowed to have 3rd party integrations.
Ideal for: Small, medium, and large-sized businesses, as well as enterprises and remote teams.
13. Scoro
Scoro is an all-in-one business management software that serves as the most comprehensive project management and collaboration tool available. It is equipped with features that aid in project planning, collaboration, billing, and invoicing solutions. Additionally, Scoro allows you to manage all your tasks, projects, client base, and finances.
Below are the top features.
- Project & task management
- To-do lists, notifications, and reminders
- Assigning and delegating tasks
- Reporting on work, sales performance, budgets, etc.
- Invoice templates and automated monthly billing
- Time tracking and billing
- Collaboration tools for remote teams
Scoro stands out for its unique features as it serves as the perfect software for managing remote employees. It integrates team collaboration tools, efficient project management and billing solutions, allowing for seamless management of your entire company from a single central location.
14. Notion
If you want to enhance your team management skills, consider using Notion. This tool enables you to plan and discuss projects, collaborate with your team, and monitor all ongoing tasks. Additionally, you can integrate Notion with Slack to facilitate quicker and more efficient communication.
Below are the top features:
- To-do lists
- Weekly planner
- Taking notes + sharing files
- Commenting on anything
- Planning projects
- Personal weekly checklist
- Serves as a shared whiteboard
What makes this tool unique is its ability to effortlessly create workflows and schedules that are tailored and individualized for every member in your team.
15. Slack
Slack is a team collaboration tool that aims to enhance communication by offering various in-app messaging features and channels, which in turn improves team productivity and provides a more comprehensive view of tasks and projects.
The key aspects are:
- Team communication and chat
- Integrates with Google Drive, Box, or Dropbox
- Reminders
- Use @everyone tag to send a message to the entire team
- Leverage automated chats with Slack bots
Aside from common chat features, Slack includes a range of shortcuts and ‘hacks’ that enhance team productivity and foster better collaboration.
16. Evernote Business
Evernote Business and the note-taking app Evernote are alike, with the only distinction being its focus on larger teams. Evernote Business allows every member of your team to participate in virtual discussions and contribute their ideas through a virtual whiteboard.
Here are the main features:
- All features of Evernote Premium
- Collect, save, and share documents
- Presentation mode
- Idea boards
This tool, Evernote Business, has something unique about it. It enables each team member to contribute their finest ideas through a virtual whiteboard, and it also provides a ‘presentation mode’ that permits employees to examine all subjects and discussions.
17. ProofHub
ProofHub is a tool for work management and collaboration that simplifies the process of sharing and discussing ideas within the entire team.
Main features:
- Assigned user roles
- Online team discussions
- Sharing and saving files
- Task dependencies and delegating
- Reporting and tracking projects
ProofHub is a tool that enhances team collaboration and is known for being user-friendly. It can be set up and integrated into your team within a day.
18. Concept inbox
Concept Inbox is a collaboration software tool that is specifically designed for creative teams and their partners, with the aim of streamlining the entire creative process, from planning to prototyping approved designs.
Main features:
- Prototyping high-quality web, mobile, and tablet apps
- Commenting on designs and ideas
- Real-time annotations and comments
- Sharing videos, design image files, and PDFs
- Real-time collaboration
Concept Inbox is an ideal tool for design teams that closely collaborate and communicate with clients and partners, facilitating collaboration and communication.
19. Cage
The use of video calls and in-app messaging features enables communication through step-by-step thinking.
Key features:
- Manage and create projects
- Make notes and comments
- Keep track of revisions
- Get approvals from clients
- Manage your projects, and clients and work via dashboards
- Video conferences
The special aspect of this tool is that it integrates project management and collaboration tools into a single work management solution, eliminating the need to switch between multiple applications.
20. Prezly
Prezly enhances the efficiency of corporate communication teams by providing a platform that combines newsrooms, contact management, and outreach. This integrated system simplifies stakeholder collaboration, facilitating timely project delivery within allocated budgets.
Key features:
- Keep track of your brand’s stakeholders
- Reach stakeholders quickly with beautiful multimedia emails
- Create attractive and multifunctional online newsrooms
This tool has the special ability to centralize your communication history and client base, ensuring that you never lose track of crucial contacts.
21. Microsoft Project
With over 20+ million users, Microsoft Project aids in streamlining project, resource, and portfolio management.
The following text provides a step-by-step rephrasing of the given information while maintaining the same meaning: Key characteristics:
- Project scheduling & costing
- Resource management
- Reporting & business intelligence
- Built-in project templates
- Project timelines
This tool facilitates collaboration between team members with chats, meetings, file-sharing, and video conferencing by integrating Microsoft Project with Microsoft Teams.
22. Fleep
Fleep, a messenger designed for project collaboration, includes chat functions and scheduling tools.
Key features:
- Chatting with team members and partners
- Email compatibility – non-users receive ordinary emails
- Pin important messages to the side of each conversation
- Sharing files and integration with Google Hangouts
- Integration with Google Hangouts
Fleep stands out because it provides various channels that allow for smooth collaboration through its integration with email and Google Hangouts. This means you can conveniently send and receive messages without having to exit the app.
23. Skype
Skype, a widely used collaboration tool, provides solutions for online video conferences and messaging within the app.
Key features:
- Video chat
- Messaging
- Conference calls
- Group chats for different teams
- Notifications based on mentions
Skype has a special feature that allows video calls with a maximum of 250 individuals. For small teams comprising less than 25 people, video calls are even easier and offered without charge.
24. appear.in
Similar to group chats on Skype, appear.in enables the creation of virtual meeting rooms for video calls. This tool is particularly useful for teams who utilize chat collaboration platforms and also require video and messaging functionalities.
Here are the main features:
- Send messages and links in text chat
- Claim your own personal video room
- Set a custom background image for the room
- Lock the room for private conversations
- Screen-sharing
The uniqueness of this tool lies in the fact that instead of including your entire group in an online video call platform, you can conveniently establish an online meeting space and provide the link to all participants.
25. Yammer
Yammer is an extensively employed network tool in the business world, enabling teams to collaborate and communicate internally.
The key features:
- Signing up with company emails
- Team chat and collaboration tools
- Sharing documents
- Chat groups
- Public and private chats
The tool has a unique feature that ensures team chats are private and secure by only allowing employees to be added to calls through their corporate emails, instead of their personal ones. Additionally, Yammer’s External Groups enable secure collaboration with partners and customers.
26. Mural
Mural is a software system for employee collaboration that improves teamwork by providing tools specifically created to promote sharing of ideas and smooth collaboration.
The features that stand out the most are:
- Visually organize your thoughts
- Drop your ideas on a shareable canvas
- Share files
- Live conversations
- Add comments to team members’ ideas
- Voting for better decision-making
- Real-time activity feeds
This tool, called Mural, is designed particularly for creative teams and offers a seamless collaboration experience.
27. Ideaflip
Ideaflip is an online tool for sticky notes that streamlines the process of transforming thoughts into ideas, sharing them, and improving them. This tool is especially useful for hybrid and remote teams.
Here are the main characteristics:
- Brainstorm as a group
- Use a simple online whiteboard to explain your ideas
- Comment on each other’s ideas
- Upload PDFs and CSV files
- Export in PDFs
The special thing about this tool is that Ideaflip adds a playful touch to collaboration and can stimulate the creativity of your team, motivating employees to be more open and communicate their ideas.
28. Scribblar
Scribblar, an online whiteboard and collaboration tool, elevates creative brainstorming and artwork revision to an advanced level. It provides chat rooms for employees to discuss projects.
Key features:
- Chat, audio, and virtual whiteboards
- Can be used for teaching sessions
Apart from enabling team members to collaborate, Scribblar also serves the purpose of organizing and establishing remote training sessions for new employees.
29. Float
Float is a platform for managing resources that simplifies the process of tracking everyone’s schedule and enhances project management through increased clarity and transparency.
The main features are:
- Task scheduling and project planning
- Planning on a visual interface
- Setting individual availabilities
- Simple work reports
The special feature of this tool is that it enables easy tracking of individual availability. This allows for the identification of situations where someone is not fully utilized, making it possible to assign them additional tasks, especially when resources are limited.
30. Brightpod
Brightpod is a project management tool that offers options for users to generate projects, known as Pods, along with tasks and milestones to go with them.
Key highlights:
- Editorial calendar
- Projects with tasks, priorities, and milestones
- Cardboard layout for task management
- Time-tracking
- Individual dashboards for team members
- File-sharing
One special feature of this tool is the ability to use a Pod template when creating a project (or Pod) in Brightpod. This allows for quicker project set-up.
