Effective collaboration and communication are crucial in order to succeed in any team or organization within today’s fast-paced work environment. The rise of remote work and distributed teams has made it increasingly difficult to manage schedules and meet deadlines.
Shared calendar apps simplify the process of coordinating schedules for big or cross-functional teams by eliminating the need for extensive communication. Rather than individually contacting team members to determine their availability in various time zones, teams can simply access the shared calendar, observe each other’s availability, and reserve open time slots without causing disruptions.
In this guide, we will discuss the most popular calendar apps in the market along with essential features to enhance team productivity!
The 10 Best Shared Calendar Apps for Teams
1. ClickUp
ClickUp is a productivity platform that offers 15 customizable options, such as ClickUp Calendar View, to ensure team alignment. By simply clicking, you can easily access a detailed or high-level overview of your team’s work, including meetings, tasks, and activities, on a daily, weekly, or monthly basis.
2. Google Calendar
The Google Calendar app is an online scheduling tool that is free to use. It allows teams to create multiple calendars for various purposes, making it convenient to monitor significant events, meetings, and deadlines.
Google Calendar’s Rooms feature enables teams to efficiently schedule conference rooms and shared spaces for productive meetings and group activities. Alongside reserving physical resources such as conference rooms and seating, Google Calendar offers a current overview of team members’ schedule conflicts and grants access to virtual meeting spaces within the application.
3. Calendly
Calendly is a platform for scheduling and appointments that aims to simplify the process of arranging meetings for teams. Users can easily create calendars based on their availability and utilize features like automated reminders and confirmations. This eliminates the need for excessive emails and time-consuming scheduling calls. Additionally, Calendly allows for customization, enabling users to personalize their calendars according to their individual requirements and preferences.
With its user-friendly drag-and-drop interface, Calendly makes it simple and uncomplicated to schedule events for multiple individuals. Additionally, Calendly provides various calendar views, such as daily and weekly plans, to assist users in effectively managing their schedules.
4. Outlook
Microsoft Outlook’s calendar feature assists teams in organizing meetings by offering a centralized platform to check the availability of team members, conveniently schedule new meetings, and effortlessly keep tabs on events.
Outlook provides tools for tracking tasks and managing contacts as well. Users can take advantage of its powerful reporting capabilities, which include the ability to generate reports on tasks and activities across multiple teams.
Outlook is a suitable option for individuals who aim to streamline their daily workflows within Microsoft’s ecosystem because it seamlessly integrates with other Office applications such as Word and Teams.
5. Asana
Asana is a project management software that provides various features to assist teams in maintaining organization and productivity. The monthly and weekly formats of the calendar view allow teams to have a concise overview of significant meetings and appointments, enabling them to have beforehand knowledge of crucial events.
Asana’s customizable features enable users to prioritize tasks by filtering the view according to team member, project, or task status, providing a convenient way. Additionally, Asana’s meeting management capabilities facilitate team collaboration and ensure everyone stays in sync.
By allowing for seamless communication among team members, everyone will know what is expected of them.
6. Toggl Plan
Toggl Plan is an intuitive project management software that integrates scheduling and task tracking features in a user-friendly interface, facilitating organization for teams. By utilizing its calendar tool, users can conveniently establish deadlines, monitor progress, and track their team’s advancement within a single view.
Users can measure the duration of tasks and adjust their plans by utilizing the integrated time-tracking feature. The calendar system enables teams to optimize their workflow by evaluating previous performance and making prompt modifications to meet deadlines without compromising other tasks.
Furthermore, team members have the convenience of collaborating with each other by establishing milestones and sharing their progress with the rest of the team.
7. Clockwise
Clockwise is an online calendar app that aims to assist teams in maintaining concentration and productivity. Its ability to generate uninterrupted Focus Time blocks across calendars is one of its notable characteristics. These blocks allow individuals to have designated time and environment for working on their own tasks.
Clockwise allows you to effortlessly collaborate with your team members and allocate uninterrupted time periods for concentrated work. This simplifies the process of remaining productive and avoiding distractions, especially when working on a project together.
8. Any.do
Any.do is an app that helps users organize their personal tasks and team projects. It simplifies collaboration on daily work processes, thus making progress tracking more convenient.
The calendar feature of this tool allows teams to schedule events at different intervals – be it daily, weekly, or monthly. With this feature, the management of everyone’s calendar becomes easier, ensuring that crucial project milestones and meetings are not forgotten.
The functionality of syncing the Any.do platform with other project management tools enhances the usefulness of sharing calendars and managing work.
9. TeamUp
TeamUp is an app for sharing calendars, which brings together calendars from various sources and applications to offer teams a unified version of everyone’s schedules. Featuring customizable fields that can be sorted and filtered, TeamUp assists users in arranging complex information, thereby simplifying the management of tasks and events.
Teams can visualize their schedules in various ways using the tool, which provides 11 distinct calendar views such as year and table views. This enables them to plan for future months, arrange upcoming tasks, or get an overall idea of their schedule by just taking a quick look.
10. Apple Calendar
Apple Calendar is a digital calendar application that has a sleek and contemporary design. It allows you to conveniently manage your appointments and events, offering features such as the ability to create notifications and share your calendars and events with friends, family, and teams.
You have the option to color-code events based on any category of your choice in order to easily see your schedule at a quick glance. By syncing your calendars from other services such as Google Calendar or Microsoft Outlook, staying organized becomes simpler.
BONUS: Collaboration Tools For Teams To Work Together Online in 2023
Workplace collaboration varies in appearance across different contexts. Teams encounter different challenges and have unique needs based on factors such as size, structure, and geographic distribution. Fortunately, a wide range of collaboration tools is available to assist teams in accomplishing tasks. These tools include comprehensive project management platforms and straightforward video conferencing applications, offering multiple avenues to enhance teamwork in the workplace.
1. Hive
One reason Hive is considered one of the top online collaboration tools is because it consolidates all work components into a single dashboard. This means that team members can handle their to-do lists, communicate with others instantly, collaborate on schedules, exchange files, and document the most recent project progress. Additionally, Hive facilitates connectivity among team members through its native chat, email integrations, and collaborative notes, eliminating the need to switch to different platforms.
Hive currently powers teams at Starbucks, Comcast, Toyota and more, making it a great collaboration platform for teams of all sizes. To help you and your team get started today, Hive offers a free 14-day trial.
2. Google Slides
Google Slides is a useful tool for teams to collaborate and create slideshows remotely. By using the business plan option offered through Google Workspace, the features of Google Slides are enhanced. This plan allows teams to have more security and control over their presentations, facilitating collaboration both within and outside the team.
3. Slack
Slack has gained widespread recognition in recent years due to its effectiveness. It is widely used as a prominent tool for businesses of any size, offering a wide array of features for instant messaging and collaboration. By consolidating all work communication in a single platform, Slack provides options such as direct messages, group messages, channels, voice calls, and video calls. These diverse communication options aid in organizing conversations and emphasizing the crucial tasks for your team.
4. ProofHub
ProofHub is a remarkable team collaboration software that is adored by over 85000 teams and businesses across the globe. This tool conveniently consolidates all your communication, collaboration, and project management endeavors in one place. It possesses impactful features that allow you to collaborate on files, communicate, provide real-time feedback, and maintain an organized work-life balance. Moreover, ProofHub seamlessly integrates with popular tools you currently utilize, enabling you to access everything from a single, central location.
5. Planable
If you are creating viral social media posts, scheduling content, or creating impactful newsletters, Planable is a project management solution that is both simple and powerful, and will enhance your team’s workflow.
With Planable’s collaboration tools, your team can easily work together to write blog articles, generate briefs and emails, and give and receive feedback – all in one user-friendly interface. The calendar view gives you an overview of your content marketing strategy, including blog posts, emails, and social media posts, so nothing gets overlooked.
6. NuovoTeam PTT
The NuovoTeam Push to Talk (PTT) app provides a complete set of team collaboration and communication tools. By using this app, you can enhance communication and collaboration for your frontline workers and non-desk employees, and it also includes efficient task management features. With NuovoTeam, you can boost employee engagement by utilizing group chats, one-on-one conversations, video calls, and the Push-to-Talk function.
7. Bit.ai
Bit.ai is a top-notch and highly effective tool for collaboration on documents, enabling teams to collaborate and generate dynamic notes, documents, deliverables, wikis, training guides, and other materials. These collaborative documents have a contemporary and attractive design, allowing for seamless transition from text to video, and the inclusion of spreadsheets and other elements. Users have the freedom to stack elements together in endless combinations. When working within a document, users can simultaneously edit and provide comments on elements in real time.
8. Zoom
Before 2020, it would have been impossible to predict the extent of Zoom’s importance in today’s workplace, even though many companies have been using it for years. Zoom is currently the top video conferencing tool in the market, employed by teams for various purposes such as group meetings, virtual activities, and even one-on-one interactions.
Due to its user-friendly interface, Zoom is currently being widely utilized by individuals for communication with friends and family members. To commence a video call, you simply need to generate a Zoom meeting on the application and then distribute the link to the people you wish to attend. Additionally, it is advantageous to note that Zoom is completely free for calls lasting less than 40 minutes and involving up to 100 participants.
